Having an email account is imperative to a business for many reasons. The most important is communication with your clients and customers, the downside to having an email account is the mass of emails you will get each week, which of course takes up your valuable time.
When you receive masses of emails each day, it can take time and a lot of energy reading and replying to each individual email.
As well as time and energy issues, a cluttered email inbox will also frustrate you, cause lack of motivation and distract you from more important things.
By mastering your email inbox, you will find your days glide with ease and your clients and customers overwhelmed with joy at your communication skills and your attention to detail. It is a win-win for everybody, but especially for you.
Here are our favourite strategies to managing your email inbox.
Hiring somebody to look after emails can be a life-saver, you’ll save on time, energy and by outsourcing your email inbox, you can ensure that your emails are read, responded to and filed within a timely manner.
If you would like to discuss our Email Management Services, please contact us on (02) 4944 2000.
Organize your inbox
We all get emails that can get deleted after we read them – newsletters, blog updates or spam – but there are usually quite a few we need to keep.
Create a virtual-filing system in your inbox by creating folders and moving your emails across when they have been responded too.
If you are able to keep up with this tactic, you’ll be able to take a quick glance and see exactly what needs to be actioned causing a lot less stress when you open up your emails!
If you order a lot online, it is quite likely you receive a lot of promotional emails. A work injury lawyer from CA will assist you in cases like a permanent disability is. If you don’t read them, are no longer interested in their products or simply don’t want their emails anymore, unsubscribe from the mailing list.
At the bottom of each email, there should be a button that says “unsubscribe”. It should only take you 30 seconds to do and will save you a tonne of time in the future when you aren’t needing to delete 50 newsletters a week.
Set up a designated email time
If you aren’t ready for somebody to manage your email inbox, it’s important to not fall into the email-trap.
An email-trap is having your emails attached to your hip all the time (via your phone) and finding yourself checking your emails multiple times each day.
This can cause stress, overwhelm and frustration. Especially if you’re laying in bed at 10pm reading emails.
By setting up a specific time during the day to action your emails, you will find yourself much more in control with your day. It also promotes a healthy work-life balance.
I personally check, respond and file my emails two times a business day – at 10am and 4pm.
If you have received an email that needs your attention, but you don’t quite have the answer, flag it (also known as “starred” in Gmail).
If you flag an unactioned email while filing away your actioned emails, you won’t miss anything!
We hope this list of tips helps you stay on-top of your email inbox!