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Don’t let calendar management take up your valuable time or let double bookings and missed appointments disrupt your day. We understand how critical efficient scheduling is to keeping your business running smoothly. With our Calendar Management Service, we handle the details of your schedule, so you can stay focused on your priorities.
Our experienced team manages your calendar with precision, responding to booking requests, rescheduling appointments, and sending reminders. We seamlessly coordinate with clients, suppliers, and team members to make sure every booking aligns with your availability and preferences. Just like an in-house assistant, we handle your schedule with professionalism and care, ensuring smooth, uninterrupted operations for your business.
Our Calendar Management Service is available from 9 am to 5 pm on business days. If you have questions or would like to discuss how our Calendar Management Service can benefit your business, please call us at (02) 4944 2000. Let us become your newest team member, keeping your schedule organized and stress-free!
Here’s how our Calendar Management Service works:
We assign you a dedicated phone number that you can provide to clients or use to divert your existing calls.
Calls are answered promptly and professionally using your business name, ensuring a seamless experience for your clients.
We access your calendar to confirm appointments immediately, providing clients with a confirmed date, time, and location for each meeting.
With a shared calendar, both you and our team can add, adjust, or cancel appointments as needed, preventing any risk of double-booking and maintaining an up-to-date schedule.
What types of businesses can benefit from your Calendar Management Service?
Our Calendar Management Service is ideal for various businesses, including consultants, freelancers, small business owners, and any professional who manages multiple appointments and client interactions. If you want to streamline your scheduling and improve communication, our service can help.
How do you handle scheduling conflicts or double bookings?
We proactively manage your calendar by checking availability before confirming any appointments. In the event of a scheduling conflict, we’ll reach out to you immediately to find a suitable alternative time that works for both you and your client.
Can I access my calendar at any time?
Yes! You will have full access to your shared calendar at any time, allowing you to view, add, or amend appointments as needed. Our collaborative approach ensures that you stay informed and in control of your schedule.
What calendar platforms do you support for integration?
We can integrate with a variety of calendar platforms, including Halaxy, Google Calendar, Microsoft Outlook, and other commonly used scheduling tools. If you have a specific platform in mind, feel free to ask!
How quickly can you respond to client calls and confirm appointments?
Our team is trained to respond to client calls promptly and confirm appointments in real-time, usually within minutes. We understand the importance of timely communication and work to ensure your clients feel valued and informed.
Is there a limit to the number of appointments I can have scheduled?
There is no limit to the number of appointments you can have scheduled. We will manage your calendar according to your needs and preferences, ensuring that your schedule is as full or as flexible as you want it to be.
What happens if I need to change or cancel an appointment?
You can easily change or cancel appointments directly in your shared calendar, or you can notify our team. We’ll handle any necessary communication with your clients to ensure they are informed of the changes.
Can I customise how appointments are scheduled or the information shared with clients?
Absolutely! You can specify your preferences for appointment scheduling and the type of information you would like to share with clients. Our team is here to accommodate your unique needs and ensure a seamless experience for everyone involved.